Before you apply to Kyodai Remittance you must also agree to the the following terms and conditions.
I have thoroughly understood the contents of the explanation materials provided by your Company and 4 important items mentioned below. I have also understood and agree with the rules and conditions of “Foreign Remittance Transactions Regulations” and “Kyodai Remittance Usage Regulations”. I hereby apply for usage of the Kyodai Remittance Service. I will agree and promise with your Company to provide you with the below mentioned items written in the below "Declaration and Agreeing Items" herewith.＜Important Items＞
We, as a fund transfer agent, will provide you with following information concerning important items.
1. These are not foreign exchange transactions carried out by banks.
2. These do not accept deposit, savings and time deposits (Article 2, Clause 4 of the Japanese Banking Law relating to time deposit and others).
3. These are not subject to the payment of insurance stipulated in the Article 53 of the Deposit Insurance Law (Law N 34, enacted in 1971) and Article 55 of the Agricultural and Fishery Cooperation Savings Insurance Law (Law N 53,enacted in 1973).
4. Based on the Article 43 and Article 44 of Fund Settlement Law, Unidos Co., Ltd has executed safeguarding guarantee agreements with Mizuho Bank, Ltd., Tsukuba Bank, Ltd. and Aozora Bank, Ltd. and has arranged to lodge a part of the unpaid liabilities towards official deposit agency.＜Declaration and Agreeing Items>
The User who is applying to the services of Kyodai Remittance is required to declare and agree with the following items. (Hereunder the User is referred to "I", the Company is referred to "Your Company")
1. I will declare the following items: ①The information which I filled out in this application form is correct and the foreign remittance transactions which I request to your company have absolutely no relationship whatsoever with North Korea or Iran and other Japanese Government announced economic and assets freeze sanction list in accordance with the Foreign Exchange and Trade Law. ②I am not a member nor an associate member of anti-social forces and also not involved in any of the foregoing.
2. I hereby agree the followings: ①Your company may acquire my personal data in order to fulfill money transfer. ②As an anti-money laundering and anti-terrorist financing measure, your company may provide the information about the foreign remittance transactions concerning myself and the recipient to the relevant banks and organizations. ③Whenever requested to do so by your company in order to make clear the purpose of remittances, I will promptly provide materials pertaining to the foreign remittance transactions with your company.Foreign Remittance Transactions Regulations
Foreign remittance transactions carried out according to instructions from users in accordance with foreign remittance request forms prescribed by the Company or applications for usage of Kyodai remittance exchanged between the Company and users registered with the Company and making use of said Company’s remittance service (hereinafter referred to as “the User”) shall be handled in compliance with these regulations.
The following terms shall be used in these regulations:
2.1 Foreign remittance transaction
(a) The issuance of instructions to the relevant overseas financial institutions or other entities for consignment of payment of prescribed amounts into the account held by the recipient in such overseas financial institution or entities, said recipient to be stipulated by the User.
(b) The issuance of instructions to the relevant overseas financial institutions or entities for consignment of payment of the prescribed amount.
2.2 Payment instructionInstructions based on requests from the User issued by the Company to financial institutions or other entities for consignment of the prescribed amount to the recipient for disposal by said recipient.
2.3 Paying bank or institution
The financial institution that deposits the remittance into the account of the recipient or that pays the remittance to the recipient. In such cases, based on the laws of the country in which the recipient resides, the remittance requested by the User shall be deposited into the bank account of the recipient, including institutions other than the bank making payment to the recipient.
2.4 Relevant financial institution and other entities
Financial institution and other entities that act as intermediaries for payment instructions for paying banks and institutions and remittance.
(Requests for Remittance)Article 3:
3.1 Requests for remittance shall be handled as detailed below.
(1) Requests for remittance shall be accepted only during the business hours of the Company.
(2) Requests for remittance shall be made on the Foreign Remittance Request Form prescribed by the Company or through procedures stipulated by the Company, shall clearly indentify items stipulated by the Company including the type and purpose of remittance, the method of payment, the name of the paying bank or institution, the branch name, the name of the recipient, the account number or address and telephone number of the recipient, the amount remitted, the name of the User, the address and telephone number of the User, the category of responsibility for payment of the handling charges of the relevant financial institution or other entity and shall be submitted bearing the signature, seal or method of instruction enabling identification of the User or shall be made in the form of instructions. The user is required to submit request of remittance through predefined method of communication. When the User is submitting the request of remittance through predefined method of communication by sending the User's own personal identification information, the User is required to take sufficient care in handling such method. The Company is not liable to any loss or misplacement of the User's information which has occurred in the process of submission of such data.
3.2 Requests for remittance shall require that the User provides proof of identity in the form of prescribed documentation in accordance with laws pertaining to foreign exchange and the Regulations for Prevention of Transfer of Crime Proceeds in addition to declaration of purpose and occupations and other necessary information. When the User is making an external money transfer he/she is required by Law on Tax Report with regards External Money Transfer to declare Individual Number (in case of corporation Corporate Number) and such number must be confirmed. Please note that requests for remittance cannot be accepted without proof of identity is provided.
3.3 In addition to the funds to be remitted and remittance handling charges prescribed by the Company pertaining to requests for remittance, the User shall pay all other handling charges and costs necessary for the transaction (hereinafter referred to as “the remitted amount, etc.”).
3.4 For the User who applies by submitting Kyodai Remittance Service Agreement (hereunder "Service Agreement")the Company may issue membership card for money transfer. One card is issued for each individual beneficiary. The User who has received the card from the Company is required to keep it carefully. When the User is making a money transfer he/she is to use the card at the ATM of the Company's correspondent bank. The card is not transferrable to the third party. The User after having terminated the service is required to return to the Company without fail at an earliest convenience.
(Conclusion and Cancellation of Requests for Remittance)Article 4:
4.1 Application for remittance shall be concluded when the Company accepts the request for remittance and the remitted amount, etc., has been received.
4.2 Once the application for remittance has been concluded, the Company shall send a statement regarding the content of the application.
4.3 Even after the application for remittance has been concluded as detailed in Item 1 above, the Company shall be entitled to cancel acceptance of the application for remittance in the event that any of the following circumstances arises prior to the issuance of instructions by the Company to the relevant financial institution or other entity. In such cases, the Company shall accept no responsibility whatsoever for damages arising from said cancellation.
(1) Cases where the remittance concerned violates foreign exchange laws or the Regulations for Prevention of Transfer of Crime Proceeds.
(2) Cases of occurrence of events such as war, insurrection, the freezing of the assets of the relevant financial institution or other entity or stoppage of payments, or the possibility of occurrence of such events.
(3) Cases where the remittance may be of criminal nature or other similar reasons.
4.4 In cases of cancellation due to any of the above reasons, the funds received from the User shall be refunded. In such cases, application should be made for refunds with receipts, etc., prescribed by the Company bearing signatures or seals used to sign or seal shown on the Service Agreement or by methods of enabling identification of the User. When making application for refunds, documents prescribed by the Company for identification of the User should be submitted.
4.5 The Company shall bear no responsibility for any damages arising when remitted funds are refunded after carefully checking the foregoing procedure to ensure that there are no errors.
(Issuance of Payment Instructions, etc.)Article 5:
5.1 With the exception of cancellation made in accordance with the provisions of Item 3 above, upon conclusion of the remittance application the Company shall promptly issue instructions for payment to the relevant financial institutions or other entity.
5.2 The Company shall use means deemed appropriate by said Company to convey payment instructions.
(Handling Charges and Miscellaneous Costs)Article 6:
6.1 In respect of acceptance of the remittance, the User shall pay remittance handling charges prescribed by the Company and all other handling charges and costs necessary for the transaction including those of the relevant financial institutions or other entity.
6.2 The User shall pay the following prescribed handling charges and costs of the Company and the relevant financial institutions or other entity upon acceptance of enquiries, changes and cancellations and refunds.
In such cases, the handling charges detailed in Item 1 above shall not be refunded.
(1) Enquiry handling charges
(2) Content change handling charges
(3) Cancellation and refund charges
(4) Other miscellaneous handling charges and costs for enquiries, changes and cancellations and refunds
(Exchange Rates)Article 7:
7.1 The exchange rate applied at the time of receipt of a remittance when said remittance is received in a currency different to the remittance currency is the rate set by the Company from 10:00 am onward on business days. In addition, in cases where the market exchange rate fluctuation is unstable, a rate may be used different from the initially set rate if the Company deems such action appropriate. The exchange rate applied to the User includes the Company's exchange margin.
7.2 The exchange rate applied when refunding remittances, etc., or payouts in accordance with the provisions of Item 4, Article 4 and Item 3, Article 9 when said payments are made in a currency different to said amounts shall be the prescribed rate at the time of settlement of accounts by the Company.
(Enquiries regarding the Content of Transactions)Article 8:
8.1 In cases where, for example, the recipient fails to receive payment of a remittance after the User has applied for said remittance, enquiries should be promptly lodged with the Company in cases where obligations exist regarding remittance transactions. In such cases, the Company shall carry out investigations by lodging enquiries, for example, with the relevant financial institution or other entity and shall report the results of said investigations to the User. Note that, with respect to acceptance of enquiries, the Company may request submission of request forms prescribed by the Company.
8.2 In cases where enquiries are made by the relevant financial institution or other entity regarding payment instructions issued by the Company, the Company may lodge enquiries with the User regarding the content of the remittance. In such cases, the User is asked to respond promptly. If no response is received to enquiries made by the Company within a reasonable period of time, or if an inappropriate response is submitted, the Company shall accept no responsibility whatsoever for any damages arising from said circumstances.
8.3 In cases where it is determined that funds cannot be remitted due, for example, to refusal by the relevant financial institution or other entity to accept payment instructions issued by the Company, said circumstances shall be promptly reported to the User. In such cases, the Company shall promptly refund funds returned from the relevant financial institution or other entities upon receipt. In such cases, the User should complete procedures prescribed by the Company set out in Article 10.
(Changes to the Content of Requests)Article 9:
9.1 When changes to the content of the request arise after conclusion of the application for remittance, said changes can only be handled in cases where the Company has not yet issued instructions to the relevant financial institution or other entity.
9.1.1 Requests for changes should be submitted on the Content Change Request Form prescribed by the Company bearing the signature or seal used to sign or seal the Application for Foreign Remittance or the Application for Usage of the Foreign Remittance Service.
9.1.2 Upon receipt of the Content Change Request, the Company shall promptly implement the necessary procedures to effect said changes through the relevant financial institution and other entity and communication measures such as issuing instructions for changes in accordance with said Content Change Request.
9.2 The handling of Content Change Requests pertaining to changes to the content of requests detailed in Item 1 above shall be in accordance with the provisions of Item 5, Article 4. Additionally, the Company shall accept no responsibility whatsoever for damages arising from the handling of matters detailed in Item 1 (2) above.
9.3 There may be cases where changes provided for in this article cannot be handled due, for example, to refusal by the relevant financial institution or other entities to make the requested changes, legal restrictions or actions by public entities such as the government or the courts. The User should follow the procedure detailed in the next article to request cancellation and refund in the event that changes cannot be made.
(Cancellation and Refund)Article 10:
10.1 In cases where the User wishes to cancel a request after the Application for Remittance has been concluded, the procedure for cancellation and refund can only be implemented if the Company has not yet issued instruction for remittance to the relevant financial institution or other entity.
10.1.1 To request cancellation and refunds, the User should submit the Cancellation and Refund Form prescribed by the Company bearing the signature or seal used to sign or seal the Foreign Remittance Request or the Application for Usage of the Foreign Remittance Service. In such cases, the Company may request submission of written proof of identity in the format prescribed by the Company.
10.1.2 Upon receipt of a request for cancellation and refund, the Company shall promptly implement the necessary procedures for cancellation and refund such as issuing instructions for said cancellation and refund.
10.1.2 The handling of the Cancellation and Refund Request Form used to request cancellation and refund and of receipts, etc., used when funds are returned shall be in accordance with the provisions of Item 5, Article 4. Additionally, the Company shall accept no responsibility whatsoever for damages arising from the handling of matters detailed in Item 1 (2) above.
(Contact Information for Notices and Enquiries)Article 11:
11.1 The address and telephone number recorded on the Service Agreement shall be used to communicate notices and enquiries pertaining to this transaction to the User.
11.2 The Company shall accept no responsibility whatsoever for failure to communicate notices or enquiries detailed in Item 1 above due to circumstances such as deficiencies in the address recorded in documentation or disconnected telephone lines.
(Exemption due to Disasters, etc.)Article 12:
The company shall accept no liability for damages whatsoever in any of the following circumstances:
12.1 Cases of damages unavoidably arising due to circumstances such as disasters, accidents, accidents during transport, legal restrictions or the actions of public entities such as the government of the courts.
12.2 Cases of damage to equipment such as terminal devices, communication lines or computers despite the implementation of proper safety measures by the Company, or unclear script or omissions on electronic mails due to any of the foregoing circumstances.
12.3 Damage arising from the handling of business in accordance with the customs of country where the relevant financial institution or other entities are located or with the procedures of said relevant financial institution or other entities.
12.4 Damages arising attributable to the User such as mistakes in the name of the recipient.
12.5 Damages arising relating to messages sent from the User to the recipient.
12.6 Damages caused by remittance between the User and the recipient or a third party.
12.7 All other damage arising from circumstances not attributable to the Company.
(Compliance with Laws, Ordinances and Regulations)Article 13:
Items not provided for in these regulations shall be handled in accordance with the laws, ordinances and customs of Japan and other relevant countries and with the prescribed procedures of the relevant financial institution or other entities.
(Supplementary Provisions)Article 14:
14.1. In the event that the content of translations into other languages of the Japanese version of these and successive regulations are found to deviate from said Japanese version, the Japanese version shall be taken as correct.
14.2 The content of these regulations may be changed due to changes in laws and ordinances or other reasons. Such changes shall be posted at counters in our company and on our website.
14.3 The Company may display important information or warning on behalf of the User through the Company's Website or at the branch. The User is recommended to take note of these information as well as the provisions made in this regulations.Regulations for Usage of Kyodai Remittance(Web registration)
User: The term “the User” refers to the customer making use of Kyodai Remittance, a remittance service provided by Unidos Co., Ltd., a fund transfer agent.
The Company: The term “the company” refers to Unidos Co., Ltd., a fund transfer agent.
The below regulations are made for the User who apply the Company's services through Web base (hereunder "Web registration") by showing the registration procedure.1.(Confirming the User's intention to go into the contract)
The Company confirms the intention of the User firstly by confirming his/her identification at the time when the User access to the Company's web domain by setting his/her own password, and secondly for the contract intention the Company confirms his/her intention by confirming that the User applies the Company's services through data input to the predefined web format and the User presses the confirmation bottom for submission of the application to the Company.2. (Method of Web registration)
The User is able to apply to the Company, by firstly reading through predetermined terms and conditions and other necessary information provided by the Company, making himself/herself fully understood with regards the contents of presented information, and applying to the Company by inputting necessary items to be declared with necessary data upload to the Company. The Company recognizes these uploaded data, confirms the accuracy of the data by reconciling declared data versus attached documents such as customer identification documents. After having done these processing, the Company will process the registration procedure.3. (Notice to the User with regards registration conclusion)
The Company makes a decision on service start or not to the applied User after checking accuracy of the application contents with customer identification documents. After the Company has concluded to provide the service to the User, The Company will send the documents containing specialized card for money sending to the recorded address through non-transferable registered postal mail. The User can immediately start the Company services after he/she receives such documents.4. (Foreign Remittance Transactions)
In accordance with requests from the User, the Company shall, in accordance with the various items defined in these regulations for usage, implement procedures to issue instructions to financial institutions or other related entities for the remittance of funds overseas to recipients stipulated by the User, and shall receive payment from the User of charges levied by the Company for said procedures and other related costs.5. (Method of Requesting Remittance)
The method by which the User may request remittance by the Company shall be in accordance with the various items and provisions set out in these regulations produced by the Company and the Foreign Remittance Transactions Regulations (hereinafter referred to as “the relevant Foreign Remittance Transactions Regulations”).6. (Duration of Validity and Renewal of Application for Usage)
Applications for usage of the service in question shall be valid for a period of 1 (one) year from the date of application and shall be automatically renewed unless either the User or the Company gives written notice of objections to said renewal no later than 1 (one) month before the date of expiry of this agreement. The duration of validity of this application after renewal shall be 1 (one) year from the date of said renewal, the foregoing provision to apply to subsequent renewals.7. (Cancellation)
7.1. Both parties hereto shall be entitled to cancel the agreement during the period of validity of this application subject to a grace period of 1 (one) month. In such cases, cancellation shall be implemented in accordance with the format set out in the regulations of the Company and initiation fees shall not be refunded. When the User has terminated the services by his/her own reason, the User's card for sending shall be immediately returned to the Company.
7.2. The Company shall be entitled to immediately invalidate this application in the event that any of the following circumstances arise.
a) In cases where the User engages, or attempts to engage in illicit remittances
b) In cases where the User or recipients stipulated by the User are listed as targets for actions such as freezing of funds announced by the Ministry of Finance.
c) In cases where it is determined that the User has provided false personal information to the Company.
d) In cases where it is determined that the circumstances of the User render continuation of the application unsuitable.8. (Remittance Limit)
The amount of remittances requested of the Company by the User shall be no more 1 (one) million yen for one remittance. In cases where the Company receives requests from the User for remittances in excess of 1 (one) million yen, the Company shall be under no obligation to make remittance of the amount in excess of 1 (one) million yen. The Company has internal rule with regards sending limit according to the User's occupation, age and purpose of sending and other factors. When the User wants to send money over the internal rule defined limit, or wants to send money to high risk embedded countries, the Company may request such User to respond to the inquires made by the Company with regards his/her financial standing and or income statements and other necessary information in accordance with the regulation. The User is noted that unless the Company receives sufficient information from such User the processing of the money sending request may be declined by the Company own discretion.9. (Requesting Remittances and Acceptance of Requests)
The User shall be entitled to request that the company implement remittances during the period of validity of this application. Upon accepting such requests for remittance, the Company shall bear obligation to issue instructions to the relevant financial institutions or other entities appropriate to the request for remittance. The standard processing time for receiving funds at the destination is for bank deposit after the settlement completion at the receiving bank, and for the cash receipt method case, within approximately ten minutes after the dispatch of the payment instruction to overseas contractor.10. (Handling Charges, etc.)
The amount of handling charges and other costs paid by the User when requesting the Company to implement remittances shall be in accordance with the relevant Foreign Remittance Transactions Regulations. Note that the User shall pay handling charges and other costs to the Company at the time the request for remittance is made. As for the commission table the User can access to the Company's website.11. (Details of Procedures performed to handle Requests for Remittance)
Upon acceptance of requests for remittance from the User, the user shall implement the following procedures.
a) When the recipient stipulated by the User holds an account with an overseas financial institution:
The Company shall issue instructions for the deposit of funds to the relevant financial institution or other entities.
b) When the recipient stipulated by the User does not hold an account with an overseas financial institution:
The Company shall issue instructions for the deposit of funds to the relevant financial institution or other entities where the recipient stipulated by the User shall receive said funds in cash.
The User may understand the various restrictions levied on the side of the Company's overseas correspondent bank and or the Company's overseas contractor by accessing the Company's website or calling onto branch counter or customer services center.12. (Changes to the Content of Requests for Remittance)
The User shall be entitled to change the content of requests for remittance in accordance with the relevant Foreign Remittance Transactions Regulations providing that said changes are made before the Company issues instructions for the remittance requested by the User to the relevant financial institution or other entities.13. (Cancellation and Refund of Remittances)
The User shall be entitled to cancel requests for remittance and receive a refund in accordance with the relevant Foreign Remittance Transactions Regulations providing that said cancellation is made before the Company issues instructions for the remittance requested by the User to the relevant financial institution or other entities. Note that the procedure following cancellation and refund shall be in accordance with the relevant Foreign Remittance Transactions Regulations.14. (Exemption from Remittance Obligations)
In the event that circumstances defined in the relevant Foreign Remittance Transactions Regulations arise, the Company shall be exempt from its obligation to issue instructions to the relevant financial institution or other entities with respect to requests for remittance.15. (Reasons for Exemption)
In cases where damages arise in the course of remittance procedures implemented by the Company, the Company shall not be held liable if said damage is due to circumstances beyond the control of the Company, even if said damage impacts on the User. Note that such matters shall be handled in accordance with the relevant Foreign Remittance Transactions Regulations. In addition to these provisions, the User is requested to be careful enough about the international fraud risks to which the Company awakens on behalf of the User through the Company's web site or at the counter. The Company pays attention to the User by conducting necessary hearing such as reasonability of the money transfer, with understanding the money transfer purpose, and or relationship between sender and receiver, and may recommend the User not to apply money transfer judged from the risk factor of international fraud. The User is requested to make under these circumstances judgment himself/herself based on the Company's recommendation at his/her own responsibilities.16. (Obligation with respect to Deposits under the Act of Settlement)
The Company shall preserve funds received from the User concomitant with acceptance of requests for remittance from said User, properly protect the rights of the User by going into contract with Japanese correspondent banks for receiving performance guarantee facility to assure above mentioned obligation and or arrange to lodge a part of the unpaid liability towards official depositary agency in accordance with Law 43 and 44 of the Act of Settlement.17. (Compliance with the Regulations for Prevention of Transfer of Crime Proceeds and other Laws and Ordinances)
In the course of execution of remittance procedures, the Company shall comply with the Regulations for Prevention of Transfer of Crime Proceeds and other laws and ordinances and the User shall cooperate with procedures implemented by the Company to ensure compliance with said Regulations for Prevention of Transfer of Crime Proceeds and other laws and ordinances. The User is also obligated to comply with the regulation and will follow the instructions made by the Company.18. (Proper Management of Personal Information)
The Company shall manage personal information obtained from the User in an appropriate manner in accordance with the Personal Information Protection Regulations formulated by the Company. The User is obligated to follow the internet or other electronic devise providers rule when he/she is communicating with the Company by using these devices with appropriate manner of communication with the Company. The Company is not liable for any lost or misplacement of the personal information upon such usage made by the User.19. (Handling of Items not defined in these Regulations)
Items not defined in these regulations shall be handled in accordance with the relevant Foreign Remittance Transactions Regulations.20.(Inquires)
The Use is able to contact to the Company for inquires and other consulting/complaints if ever;
Unidos Co. Ltd
2-4-8 Hyakunin-Cho Shinjuku-Ku, Tokyo
TEL 03-3280-102921. (Supplementary Provisions)
1. In the event that the content of translations into other languages of the Japanese version of these regulations is found to deviate said Japanese version, the Japanese version shall be taken as correct.
2. The content of these regulations may be changed due to changes in laws and ordinances or other reasons. Such changes shall be posted at counters in the Company and or The Company website.